PREMISES OFFICERS - TERMS

The Greenwood Team

All personnel are employed by Greenwood UK and we take full responsibility for all the administration in relation to their employment. For the client this means no tax or national Insurance paperwork and since we also take the strain of covering any holiday or sickness leave, you are able to concentrate on the responsibilities of your own role.

We take up references and apply for a CRB check as part of our recruitment process and our personnel all wear the Greenwood Corporate Clothing and carry security ID. The clothing comes in a range of styles and can be varied to suit the client or the responsibilities of a particular job.

Similarly, we appreciate that clients have varying requirements of their premises officers and we are happy to work with you to tailor our service to suit the needs of the site in which our employee will operate. Otherwise, the employee’s responsibilities on site will be limited to those specified in these Terms and Capabilities.

At Greenwood UK we view training as a continuous process of improvement and we work closely with schools and Boroughs to identify and resolve training needs. We are keen to ensure that our employees have the relevant training to the appropriate standard for the sites in which they are working and that they fulfil the training requirements of the client.

All premises Officers have basic training in the following key areas:

• First Aid

• Fire precautions

• Various types of Fire Extinguisher and their use

• Dealing courteously with visitors

• Dealing with non English speaking visitors

• Coping in a calm and professional manner with problems

• Health & Safety at Work

• Minor maintenance repairs. (Major repairs or maintenance contracts enquiries should be referred to our Maintenance Division)

Responsibilities of the Premises Officer

Greenwood UK staff are responsible to a liaison manager appointed by the client for the efficient performance of their duties in relation to the maintenance, security and Health & Safety of the site. Specific duties will vary from site to site but the main responsibilities of the role will include:

Maintenance

• To carry out minor repairs to the site
• In conjunction with the liaison manager, to order and supervise day to day repairs by approved contractors ensuring that work is carried out to the correct standard
• To take steps to prevent the premises being infested by pests and vermin

General Portering

• To shift furniture, set out chairs, deliver parcels and equipment around the campus, receive deliveries and escort tradespeople and contractors on the site as required
• In the event of lettings, to ensure that the facilities are provided in line with the agreement and that the areas let are returned to their normal use at the correct time
• In conjunction with the liaison manager, to maintain stock records as required
• To transport monies to and from the bank as necessary

Cleaning

• To sweep the grounds, empty rubbish bins and incinerate burnable refuse.
• To deal with spillages, breakages, and other emergency cleaning tasks requiring immediate attention.
• To ensure that contractors carry out specialised cleaning at the appropriate times and to the proper standard.

Health and Safety

• To apprise the liaison manager of any defects or safety issues in relation to the premises
• To make regular checks of the fire appliances and to ensure they are serviced by the approved contractor
• In conjunction with the school's Health & Safety Officer and the liaison manager to take steps to ensure that the premises are free from hazards and are safe, warm and secure for the children, staff and visitors

Security

• Where appropriate, opening and/or locking up duties. Open up includes switching off alarms and checking all services are operational. Lock up includes checking that premises are empty and that doors and windows are closed. It also comprises setting the alarm and final locking.